Are you able to create a seamless journey for Meetings & Events and elevate the consumer/employee experience?

Are you looking for a new step in your career? Do you want to be part of a vibrant, international team? 7BEAUFORT is searching for a new team member within our Meeting & Event team for our Cliënt (a Global Footwear, Apparel and Sports Company with European headquarters in Hilversum).

GPS EHQ Meetings & Event Specialist
Hilversum
Fulltime position

As European Headquarter (EHQ) Event Specialist, your focus is to create seamless and inspiring meetings and events for the Global Footwear and Apparel Sport Company, at the EMEA headquarters in Hilversum and offsite. The ideal candidate is able to deliver high quality event experiences whether that be in-person, hybrid or digital and maintain a clear overview while working on multiple requests at the same time. You manage the event cycle from planning to execution and post event tasks.

You will be part of the GPS EHQ events team which is responsible for all events; from simple meetings to more complex experiences with production and offsite elements. From the moment that the request comes in you are in charge of making sure all requested services will be handled in a highly efficient and timely manner according to the high-quality standards and in line with event strategy. You will work with internal stakeholders on their request and ensure that their meeting execution is flawless. It is all about the guest experience and achieving that by providing the highest level of service.

Your focus

• Manage and coordinate EHQ based meetings & events from intake to evaluation.
• Manage and support digital events within the purpose built studio on EHQ campus.
• Negotiate rates with (AV) suppliers for services and activities
• Coordinate and monitor budgets during the process of the event followed by financial reconciliation
• Act as consultant, helping the business to make the right decisions
• Create ROS
• Setup attendee registration websites and send out communications to attendees through the registration tool
• Set up and manage the Events App
• Manage timely & clear communication to internal and external stakeholders, project team, attendees, and other relevant business partners
• Drive efficient processes throughout meeting and events execution
• Coordinate the availability of on campus event spaces and accommodate as many requests as possible.
• Enter all relevant meeting details in the back-office tool and keep accurate records for data recording purposes.
• Initiate evaluation meetings with suppliers to provide feedback on service deliverables
• Challenge current processes and look for improvements

Your profile

• Strong organizational skills and experience managing multiple events at the same time from request to execution
• Experience hosting hybrid and digital events and extensive knowledge of digital platforms such as Zoom
• Knowledge working in a (TV) Production Studio and dealing with AV Suppliers a plus
• Flexible, able to adapt fast, proactive and able to prioritize
• Passionate about efficiency through technology and innovation
• 5* hospitality and event service provider
• Open minded, innovative, able to think out of the box and always trying to find solutions
• Knowledge of the Dutch event and hospitality market is a plus (restaurants, hotels, venues, suppliers etc.)
• Hotel or event education and experience within the event industry
• Fluent in English, both written and spoken, other languages are a plus Strong communication skills
• Strong team player and ability to work with the cross functional partners
• Ability to work well under pressure, stress-resistant and adapt to fast-changing demands
• Knowledge of attendee management tools such as Cvent is a plus
• Experience managing event apps
• Knowledge working with Planon a plus
• Work hard, Play hard mentality

Do you think you meet the profile requirements and does this job description excites you. Feel free to share your resume to info@7beaufort.nl.

We’re looking for a driven Meeting & Events Specialist (32 – 40 hours) to join our team at our client European Logistics Campus (ELC) in Laakdal, Belgium!

The person will manage seamless and inspiring meetings and events (live, digital or hybrid) for the European Logistics Campus and offsite of our client.

The ideal candidate is able to deliver high quality event experiences and maintain a clear overview while working on multiple requests at the same time. You manage the event cycle from planning to execution and post event tasks and oversee the event budgets.

WHAT YOU WILL WORK ON

As European Logistics Campus (ELC) Meeting & Event Specialist, you will join the ELC events team which is responsible for all events on campus (B2B); from very simple meetings to more complex experiences with production and offsite components involved.

From the moment that the request comes in you are in charge of making sure all requested services will be handled in a highly efficient and timely manner according to the high-quality standards and in line with event strategy of our client.

It is all about an outstanding employee experience and achieving that by providing the highest level of service.

WHO YOU WILL WORK WITH

Reporting to the Event Operations Manager, you are part of the Events Team at ELC and the Global Places and Services Team. This team designs and builds environments and experiences for our client and athletes by investing in locations, events, nutrition, sports and mobility.

You will work with internal stakeholders on their request and ensure that their meeting & event execution is flawless.

You will work closely with cross-functional partners and external (event) agencies to provide, manage and execute meetings & events.

YOUR FOCUS

• Manage and coordinate ELC based meetings & events from intake to evaluation (digital, hybrid and in-person) .
• Negotiate rates with suppliers for services and activities.
• Coordinate and monitor budgets during the process of the event followed by financial reconciliation.
• Act as consultant, helping the business to make the right decisions.
• Create run of show documents.
• Setup attendee registration websites and send out communications to attendees through the registration tool.
• Set up and manage the Events App.
• Manage timely & clear communication to internal and external stakeholders, project team, attendees, and other relevant business partners.
• Drive efficient processes throughout meeting and events execution.
• Coordinate the availability of on campus event spaces and accommodate as many requests as possible.
• Enter all relevant meeting details in the back-office tool and keep accurate records for data recording purposes.
• Initiate evaluation meetings with suppliers to provide feedback on service deliverables.
• Challenge current processes and look for improvements.

YOUR PROFILE

• Strong organizational skills and experience managing multiple events at the same time from request to execution.
• Flexible, able to adapt fast, proactive and able to prioritize.
• Passionate about efficiency through technology and innovation.
• 5* hospitality and event service provider.
• Open minded, innovative, able to think out of the box and always trying to find solutions.
• Knowledge of the Belgian event and hospitality market is a plus (restaurants, venues, suppliers etc.)
• Hotel or event education and experience within the event industry.
• Fluent in Flemish and English, both written and spoken.
• Strong communication skills.
• Strong team player and ability to work with the cross functional partners.
• Ability to work well under pressure, stress-resistant and adapt to fast-changing demands.
• Experience hosting digital events and extensive knowledge of digital platforms such as Zoom.
• Knowledge of attendee management tools such as Cvent is a plus.
• Experience managing event apps.
• Experience managing event apps.
• Just do It mentality.

Do you think you meet the profile requirements and does this job description excites you?

Don’t hesitate to share your resume to info@7beaufort.nl

Onze opdrachtgever in Hoofddorp is op zoek naar een ervaren eventmanager voor de organisatie van zakelijke bijeenkomsten en congressen.

Wie ben jij?
Je hebt meerdere jaren ervaring met de organisatie van zakelijke evenementen en congressen en je voelt je thuis in de financiële sector. Je bent geïnteresseerd in de laatste ontwikkelingen op het gebied van (online) evenementen, locaties, techniek en andere toeleveranciers.  Je bent een organisatietalent die de touwtjes in handen heeft. Je hebt oog voor details zonder de grote lijnen te verliezen.

Wat ga je doen?

Samen met het team evenementen organiseren we meer dan 100 (online) bijeenkomsten en congressen per jaar. Dat kan variëren van een zoombijeenkomst met 300 deelnemers, een high-end relatie-evenement, een festival voor young professionals tot een congres voor 1500 deelnemers. 

Aan de hand van een briefing of concept die pak jij de productie van een evenement of congres op. Zowel live als online events. Jij weet alles tot in detail te produceren en jij weet het evenement samen met alle leveranciers en collega’s tot een geslaagde productie te maken. Ook voor een zoombijeenkomst draai jij je hand inmiddels niet meer om. Je werkt gestructureerd en zelfstandig en houdt budgetten en planning nauwkeurig in de gaten. Je bent kritisch en je durft mensen aan te spreken om zo samen het maximale resultaat te behalen.  

Wat neem je mee?

• HBO werk- en denk niveau
• Ongeveer 5  jaar werkervaring binnen de congressen en evenementenmarkt
• Ervaring met sponsoring is een pré
• Uitstekende communicatieve en sociale vaardigheden

Wie is onze Klant

De Koninklijke Nederlandse Beroepsorganisatie van Accountants (NBA) is de bij wet ingestelde organisatie die onder andere belast is met het bevorderen van de goede beroepsuitoefening van haar leden (registeraccountants en Accountants-Administratieconsulenten).

Voor onze leden, stakeholders en financieel professionals organiseren we meer dan 100 evenementen en bijeenkomsten per jaar. Je komt te werken bij het team evenementen op de levendige afdeling communicatie en ledenservice.  De sfeer binnen het team is informeel, er wordt hard gewerkt en ook veel gelachen. Ook om onszelf soms. Ons kantoor is gevestigd in Hoofddorp. Er is een mogelijkheid om deels thuis te werken

Interesse?

Neem contact op met 7BEAUFORT via info@7beaufort.nl of op nummer 020 – 3456875.