We are looking for our client for an Event Associate /temporary position for a fixed period of 6 months,1 April- 30 September 2025.
Our Client– the European Association for Investors in Non-Listed Real Estate Vehicles is looking for an Event Associate for a fixed period of 6 months to cover an colleague who will be on maternity leave. We are looking for a positive, creative and hands-on individual with excellent communication and organizational skills, and a proven track record in event management.
About our Client
Our clientis Europe’s leading platform for sharing knowledge on the non-listed real estate industry. Their goal is to improve transparency, professionalism and best practice across the industry, making the non-listed real estate investment industry more accessible and attractive to investors. They are a highly active association with just under 500 member companies worldwide. Their members include 90 of the largest institutional investors as well as 40 of the 50 largest real estate fund managers.
The team is currently made up of 38 employees, with 34 in the Amsterdam office and 4 in the Brussels office. There is a strong sense of team motivation, collaboration and excitement. New team members will be expected to share in this, contributing ideas on setting high service standards, expanding knowledge and awareness of our client, and contributing to the association’s high-quality services.
The team values are an important factor in the daily teamwork and operations and are described as follow:
- Entrepreneurial – We are creative, innovative and resourceful and think beyond borders to get the job done;
- Leaders – We strive to achieve the best, get things done and make a lasting difference for our community;
- Family – We work together as a team and with our members in a professional and caring manner;
- Inclusive – We take pride in being an oasis of diversity;
- Passionate – We are proud of who we are, what we do and how we do it.
Job description:
Our client is looking for an Event Associate to assist the events team. The role / contract will be based on a fixed period of 6 months from 1 April 2025 to 1 October 2025.
As Event Associate you will be supporting the organization of the annual events calendar, a mixed offer between online events and (international) live events such as seminars, roundtables, and industry leading conferences. All events are organized for members only. Alongside the regular event offering our client also organizes a range of events specifically for Young Professional members up to 32 years old.
The role will among others include the management of the registration of the events as well as the management of the logistics involved. With the online events the focus is on managing various online platforms, like Zoom and Teams. For the live events on location the focus is on venue / supplier management (hotel or event locations, AV suppliers, catering ect.).
You will be reporting to the Senior Events Manager and Director of Events and Education and together with the events team you will be working in close co-operation with the other organization directors as well as the Marcomms department to ensure all activity fits within the team and overall strategy.
Responsibilities:
- Support of / with:
- events registration in the CRM system
- preparation of events materials for live events incl. badges, programmes and attendees’ lists
- setting up preparation calls with (keynote) speakers
- speaker management and provide logistics support
- managing the Audio / Visual suppliers, liaise with AV team on site and ensure smooth operation
- managing local DMC agencies
- venue finding for live events
- preparation of online events in Zoom and Teams
- Provide on-site support during live events such as managing the registration desk, liaising with hotel staff and handling event attendee queries, providing support to speakers
- Point of contact for event sponsors.
- Handle queries from members on upcoming events and training programmes by email and telephone
- Support the preparations of the weekly newsletter and other communication
Profile Essentials
- More than 5 years’ working experience in the field of events management
- Experience with managing hotels (conference rooms/bedrooms/catering) and event venues (conference spaces)
- Experience with managing caterers for the organization of Gala dinners
- Experience with managing local DMC agencies for local venues/city visits
- Ability to liaise and communicate with the business stakeholders (INREV membership)
- Ability to liaise and communicate with the different suppliers like hotels, conference venues, DMC’s and Audio Visual suppliers
- Excellent project management skills, proactive, very hands-on, sociable and flexible
- Excellent skills in working with Office 365 (Outlook, Word and Excel)
- Good knowledge of online platforms like Zoom and Teams
- Good knowledge of social media platforms like linked-in
- Excellent communication skills both in writing as oral English
- Experience in using CRM systems
Personal Attributes
- Self-starter, a team player who is capable to work independently and who is motivated to take ownership
- Strong organisation skills with outstanding attention for detail
- Creative thinker, especially in approaching on-demand-challenges
- Ability to work with tight deadlines on multiple projects
- Team-player, flexible attitude
- Assertive and strong communicator able to work with all stakeholders
Terms
- Hours: minimum 4 days a week, 36 hours
- Based at the ITO Tower, Zuid-As Amsterdam
- Overnight travelling required – exact travel dates to be determined in advance
We offer
- A superb opportunity to help shape this rapidly growing organization
- A young, energetic, multicultural and growing team and company
- Becoming part of a leading European association, representing, promoting and shaping an industry which grows and develops at a fast pace
- A competitive remuneration package
Do you think you meet the profile requirements and does this job description excites you. Feel free to share your resume to info@7beaufort.nl.